John Leeke's Historic HomeWorks

    207 773-2306      26 Higgins St. Portland, ME  04103

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Steps to Set Up for Internet Conferencing at a Workshop or Training Session

1. Personnel:

Identify and get me in touch with the person who will handle the 
computer and camera at your end. This person should be familiar with 
personal computers and how to attach peripherals, connect up to the 
internet, etc., and also is authorized to handle the computer that will 
be used, including install software and drivers. I'll coach them through 
the setup and testing of the conferencing service. It will take about 2 
to 4 hours of their time to do two or three brief video conference 
sessions with me to assure the equipment and internet connection on your 
end is working smoothly. Then that same person will handle the computer 
and camera during the training sessions.

2. Initial Testing:

At the computer that will be used for the conference, use the internet 
browser (Firefox, Internet Explorer, etc), and go to this webpage:
http://historichomeworks.com/hhw/conf/vidconf.htm
Scroll down a bit to see two columns. In the right column, click on 
videos and links to see if the computer can play the videos. If so, then 
the computer is likely to work with the conferencing system. You may get 
a message from "Adobe" to install "Flash," go ahead and install or 
update Flash. If you still cannot view the videos, read down through the 
left column of the webpage and click on "Test your computer, camera & 
mic", and also click on "Conference Demo." Follow the instructions. If 
you get nowhere after 30 minutes give me a call. 207 773-2306 (I'm often 
out, so it might be best to pre-arrange a time with me for Initial Testing.)

3. Equipment & Services Needed:

A high-speed internet connection is needed, provided by your local cable 
company, or telephone company ISDN service. (If you don't have an 
internet connection at the location, see if your local cable or phone 
service provider will donate it. Sometimes it's a slick and quick setup 
for them, as simple as sending the service technicial to install a modem, or
handing you a device to plug into your computer.)

The video conferencing service is provided by John Leeke.

Any personal computer that is not more that 3 or 4 years old should 
work. A notebook computer can be moved around so might be more useful in 
a workshop setting, and make video conferencing available to you at more 
locations.

A modem is needed to connect to the internet, and a router may be needed 
to connect to the modem, via cable or WIFI.

Practically any "webcam" with a built-in microphone and USB connector with 
cable will work. If you are buying a webcam spend at least $70-120 to get one 
of reasonable quality. Follow webcam and computer instructions for 
installing the webcam drivers, if possible just install the drivers and 
not other programs for the camera.

The computer system will need to have the latest version of Adobe Flash 
drivers installed.

The computer can be connected to the internet router by cable, or by a 
WIFI connection if the computer has WIFI built in. Direct cable may work 
better, WIFI can provide portability for the computer and camera, but it 
must be a strong signal, "4 or 5 bars".
If you have a digital projector and wall to show it on, that can make 
the incoming video easier to see for a larger group. Without a 
projector, the computer screen can probably be seen by two or three 
people at a time.

4. Testing Sessions

We'll work together and schedule 3 or 4 session to test the system on 
your end. The sessions are booked ahead of time, but sometimes I can 
book them immediately, or I may have to book them a few days ahead. 
During these sessions we'll work together to iron out any "bugs" in your 
system. We'll also cover issues like arranging the computer and camera, 
lighting, and staging (how to arrange the camera, the work to be shown, 
the people, etc.)
We can use the later testing sessions to talk with people there to plan 
the training sessions, determine the topic to cover, who's involved, 
etc. This will give you practice using the video conference system to 
actually communicate, and also helps move the program along.

5. Training Sessions

The actual training session will be scheduled and booked a few days or 
weeks ahead.

6. Agreement and Terms:

Recordings & Permissions
The conference and all of its video, images and text will be recorded and will be used by The Open University and Historic HomeWorks in their ongoing research to bring the latest in modern communications technology to the field of historic preservation. Any text and pictures of you, your participants and your building may be analyzed and published without further notice to you. By joining the conference you agree to these terms and transfer all your rights in the text, pictures and video you broadcast, to John Leeke's Historic HomeWorks and The Open University.


John Leeke's Historic HomeWorks

    207 773-2306      26 Higgins St. Portland, ME  04103

[Home][Library][Restoration Reports][Seminars][Forum][Internships][Office][Workshop][Front Porch][Search] info.© 1994-2009 JohnC.Leeke